top of page
Healthcare Information
Management System
AXIA's HIMS is engineered for speed, security, and seamless interoperability. More than an electronic medical record, it serves as the strategic backbone of your hospital's digital infrastructure.

Our HIMS Modules
Smart Provider Hand-off
Overview of Axia HIMS
AXIA's HIMS is engineered for speed, security, and seamless interoperability. More than an electronic medical record, it serves as the strategic backbone of your hospital's digital infrastructure.

Security First
HIPAA-ready architecture with end-to-end encryption, role-based access controls, and comprehensive audit trails
True Interoperability
HL7 and FHIR compatible for seamless data exchange with any healthcare system or device
AI-Powered Intelligence
Predictive analytics and automation embedded throughout the platform
Modular Flexibility
Customize workflows and scale capabilities across every department and specialty
Electronic Medical Records:
The Foundation of Clinical Excellence
Comprehensive Documentation That Enhances Care Delivery
AXIA's EMR module provides comprehensive electronic health record management with intuitive interfaces designed for clinical workflows. Physicians access complete patient histories, lab results, imaging studies, and treatment plans from a single unified dashboard.
Our EMR supports structured and unstructured data entry, customizable templates for specialties, and intelligent clinical decision support. Integration with pharmacy, laboratory, and radiology systems ensures seamless information flow across care teams.
-
Real-time charting and documentation
-
Clinical decision support alerts
-
E-Prescribing with drug interaction checking
-
Problem lists and care plan management
-
Voice dictation and natural language processing

Outpatient Department: Streamlined Ambulatory Care
The OPD module streamlines ambulatory care with intelligent workflows that enhance patient experience while improving clinic efficiency. From appointment scheduling to follow-up, every touchpoint is optimized to reduce wait times, eliminate bottlenecks, and ensure coordinated care.
The solution supports the entire outpatient journey, including:
-
Appointment scheduling with real-time provider availability
-
Automated reminders via SMS and email
-
Digital check-in with insurance verification
-
Queue management with estimated wait times
-
Point-of-care clinical documentation
-
Integrated prescribing and diagnostic orders
-
Automated billing and payment processing

Patients are intelligently guided through registration, triage, examination, diagnostics, pharmacy, and checkout based on their care needs.
For providers, the module offers structured documentation templates, integrated access to lab results and imaging, medication reconciliation, and clinical decision support for evidence-based care. Performance metrics such as patient volume, visit duration, provider productivity, no-show rates, and patient satisfaction are tracked to support data-driven improvements. Capacity planning tools optimize schedules, while built-in telehealth integration enables smooth transitions between in-person and virtual visits.
Inpatient Department: Optimizing Acute Care Delivery
Admission Management
Streamlined bed assignment, insurance verification, and care team coordination from emergency or scheduled admission
Clinical Documentation
Comprehensive nursing assessments, physician rounds, multidisciplinary care plans, and continuous vital signs monitoring
Care Coordination
Integrated care team communication, handoff protocols, and real-time status updates across all departments
Discharge Planning
Early discharge planning, medication reconciliation, patient education, and seamless care transitions
The IPD module centralizes acute care operations, providing real-time visibility into patient flow, bed capacity, and care coordination across the hospital.
The system supports barcode-enabled medication administration, eMAR, automated clinical documentation, and alerts for critical labs and vital changes. Unified patient dashboards consolidate labs, imaging, medications, and notes to support timely clinical decisions.
Real-time capacity and predictive analytics help optimize bed utilization, staffing, and patient placement, while integrations with Emergency and Radiology ensure smooth patient flow from admission to discharge.

Laboratory Information System: Precision Diagnostics
Complete Lab Operations Management
AXIA’s Laboratory module manages the full diagnostic testing lifecycle—from order to result—with direct instrument integration to ensure speed, accuracy, and compliance.
Key Capabilities-
​
-
Integrated test ordering with automated result reporting and critical alerts
-
Direct interfaces with lab instruments to eliminate manual entry
-
Support for all major testing areas, including chemistry, hematology, microbiology, molecular diagnostics, and pathology
-
Barcode-based specimen tracking and prioritized lab worklists
-
Quality control, inventory management, and standardized test catalogs
Advanced workflows such as reflex and repeat testing are fully supported, while real-time analytics monitor turnaround times, test volumes, and quality metrics. Seamless EMR integration ensures certified results flow directly into the patient record.
Emergency Medical Service: Rapid Response Care
AXIA’s EMS module is built for high-acuity, time-sensitive emergency care, supporting rapid triage, real-time patient tracking, and efficient clinical documentation from arrival through disposition.
Key Capabilities-
-
ESI-based triage with automated acuity assignment and prioritization
-
Real-time track boards displaying patient location, acuity, assigned providers, pending tests, and key time stamps
-
Emergency-specific documentation templates for trauma, stroke, cardiac, pediatric, and toxicology cases
-
STAT lab and radiology ordering with instant result notifications
-
Pre-arrival EMS alerts and automated bed placement requests to accelerate admissions
The system tracks critical performance metrics such as door-to-needle times, time to provider, and left-without-being-seen rates, while supporting code blue documentation, patient transfers, and regulatory reporting to drive continuous improvement.

Library Management Service: Knowledge at Your Fingertips

Digital Medical Library
Comprehensive access to medical journals, textbooks, clinical guidelines, and research databases integrated with clinical workflows
Intelligent Search
AI-powered search that surfaces relevant literature based on patient conditions, medications, and procedures
AXIA’s Library Management Service integrates trusted medical knowledge directly into the EMR, transforming the medical library into an active point-of-care resource. Clinicians can access treatment guidelines, drug references, clinical trials, and peer-reviewed research during documentation and prescribing—without leaving their workflow.
The module manages subscriptions to leading medical databases such as PubMed, UpToDate, Cochrane Library, and specialty resources, while also organizing digital content, physical materials, and institutional documents including policies and clinical pathways. Usage analytics support informed collection and subscription decisions, and built-in tools assist research and quality initiatives by managing IRB documents, clinical trial materials, and literature reviews.
Continuing Education
Comprehensive access to medical journals, textbooks, clinical guidelines, and research databases integrated with clinical workflows
Personalized Resources
AI-powered search that surfaces relevant literature based on patient conditions, medications, and procedures
Telemedicine
Expanding Access Through Virtual Care
AXIA's Telemedicine module enables secure video consultations, remote patient monitoring, and asynchronous care delivery. Our platform meets HIPAA requirements while providing exceptional user experience for both providers and patients.
Integration with the EMR ensures telemedicine encounters are fully documented alongside in-person visits. Providers access complete patient histories during virtual consultations, and visit notes automatically populate the medical record.

Video Consultations
HD video conferencing with screen sharing and digital examination tools. Waiting room functionality and automated patient notifications.
Remote Monitoring
Integration with wearable devices and home monitoring equipment. Automated alerts for out- of-range vitals and patient-reported symptoms.
Patient Access
User-friendly patient portal and mobile app for appointment scheduling, symptom checking, and secure messaging with care team.
Queue Management System: Optimizing Patient Flow
The Queue Management System revolutionizes the patient experience by eliminating uncertainty and reducing perceived wait times through transparent communication and intelligent flow optimization. Digital check-in kiosks and mobile app integration allow patients to join queues before arriving at the facility, while real-time status updates keep them informed throughout their visit. Large-format displays in waiting areas show queue position and estimated wait times, reducing anxiety and front desk inquiries.

Radiology and PACS: Advanced Imaging Management
DICOM-Compliant Image Management
Store, retrieve, and distribute medical images from all modalities including X-ray, CT, MRI, ultrasound, and nuclear medicine with full DICOM standards compliance
AI-Enhanced Interpretation
Computer-aided detection algorithms for findings such as pulmonary nodules, fractures, and critical incidentals, prioritizing urgent studies for radiologist review
Integrated RIS/PACS Workflow
Seamlessly manage the entire radiology workflow from order entry through image acquisition, interpretation, reporting, and results distribution
Peer Review and Quality Assurance
Built-in tools for peer review, discrepancy tracking, quality metrics monitoring, and ACR accreditation compliance documentation
Advanced Visualization Tools
Zero-footprint web viewer with MPR, 3D reconstruction, measurement tools, and hanging protocols optimized by modality and indication
Enterprise Image Distribution
Instantaneous image availability to referring physicians across all care settings with comparison studies, measurements, and radiologist reports
AXIA’s Radiology and PACS module provides enterprise imaging with a vendor-neutral architecture that connects to imaging equipment from all major manufacturers. Secure, scalable cloud or hybrid storage ensures images are instantly accessible across the organization—from emergency care and specialty clinics to telemedicine—supporting faster diagnosis and treatment decisions.
Radiologists are supported with prioritized worklists for STAT exams, speech recognition for rapid reporting, structured templates for consistency, and automatic retrieval of prior studies for comparison. The system tracks imaging volumes, report turnaround times, and productivity, while automated critical results notifications ensure urgent findings are promptly communicated to ordering providers, supporting closed-loop communication and reducing risk.
Mobile EMR: Clinical Information Anywhere
Point-of-Care Documentation and Access
The Mobile EMR application extends the full power of AXIA's clinical system to iOS and Android devices, enabling clinicians to access patient information and document care wherever they practice. Whether rounding on inpatients, responding to emergency consultations, or providing care in outpatient settings, physicians and nurses carry complete patient records in their pocket or on lightweight tablets.

The mobile interface provides optimized workflows for common tasks including reviewing patient lists and care teams, accessing lab results and imaging with pinch-to-zoom functionality, documenting clinical notes using voice dictation or structured templates, prescribing medications with favorites and order sets, entering vital signs and intake/output data, and reviewing and signing pending orders. Real-time synchronization ensures data entered on mobile devices immediately appears in the desktop EMR, while offline capabilities allow documentation even in areas with limited connectivity, auto-syncing when connection is restored.
Security features including biometric authentication, automatic session timeout, remote wipe capabilities, and encrypted data storage protect patient information on mobile devices. The application supports barcode scanning for medication administration verification, patient identification, and specimen labeling, reducing errors and streamlining bedside workflows. Secure messaging enables care team communication without resorting to unsecure text messages or pagers, with conversation context automatically linked to relevant patient records.
Mobile Personal Health Record: Empowering Patients
AXIA's Mobile PHR empowers patients to actively participate in their healthcare journey. Our intuitive mobile application provides secure access to health information, communication tools, and self-management resources.
Patients view test results, medication lists, immunization records, and visit summaries at their convenience. The app facilitates appointment scheduling, prescription refills, and secure messaging with healthcare providers. Integration with fitness trackers and health monitoring devices enables comprehensive wellness management.
-
Appointment scheduling and Telehealth visits
-
Complete access to medical records and test results
-
Medication reminders and refill requests
-
Secure messaging with care team
-
Health tracking and goal setting
-
Family member access for caregivers
-
Bill payment and insurance information

Patient Portal Application: Engaging Patients Online
AXIA’s Patient Portal provides a secure, web-based gateway that meets meaningful use requirements while serving as a central hub for patient–provider digital interaction. Patients can complete registrations, health histories, consent forms, and appointment-specific questionnaires before visits, reducing wait times and ensuring providers have the right context at the start of care.
After visits, discharge instructions, care plans, and educational materials are automatically available in the portal. Patients managing chronic conditions can track medications, monitor biometrics, view trends, and receive messages from care teams. Seamless telemedicine integration enables virtual visits directly from the portal, while built-in record sharing and authorization tools support smooth care transitions and continuity across providers.

Comprehensive Record Access
View complete medical history, test results, imaging reports, visit notes, and discharge instructions
Secure Communication
Exchange messages with care team, request prescription refills, and ask non-urgent medical questions
Self-Service Scheduling
Book, modify, and cancel appointments with real-time provider availability across all specialties
View statements, make payments, establish payment plans, and access itemized billing information
Billing and
Payments
Administration and Monitoring: Command Center Visibility
AXIA's Administration module provides hospital leadership with real- time visibility into operations across all departments. Comprehensive dashboards display key performance indicators, resource utilization, quality metrics, and financial performance in customizable views.
System administrators manage user access, configure workflows, and monitor system health through centralized tools. Role-based permissions ensure appropriate access while maintaining security and compliance. Automated alerts notify administrators of system issues, security events, or unusual activity patterns.
-
Executive dashboards with real-time KPIs
-
Operational metrics and performance tracking
-
User management and access control
-
System configuration and customization tools
-
Audit logs and compliance reporting
-
Integration monitoring and error tracking

Pharmacy Management: Medication Safety and Efficiency
AXIA’s Pharmacy module supports end-to-end medication management across inpatient and outpatient settings, from prescribing through dispensing, administration, and monitoring. For inpatient operations, it manages clinical order review, formulary guidance, dose calculations, IV preparation, barcode-verified dispensing, controlled substance tracking, and seamless integration with automated dispensing cabinets—ensuring safety, accuracy, and compliance.
Built-in clinical decision support delivers real-time alerts for interactions, allergies, duplicate therapy, dose adjustments, and high-risk medications, enabling pharmacists to collaborate directly with prescribers and prevent adverse events. A unified medication profile reconciles therapies across care settings to support safe transitions of care.
For outpatient and retail pharmacy, the module handles prescription processing, insurance eligibility and prior authorizations, refills, and patient education. Advanced analytics support formulary compliance, antibiotic stewardship, cost optimization, and measurement of pharmacist interventions—demonstrating pharmacy’s impact on clinical outcomes and financial performance.

Order Entry and Verification
Electronic prescribing with clinical decision support, formulary management, and pharmacist verification workflows
Dispensing and Administration
Barcode medication administration, automated dispensing cabinet integration, and dose tracking
Inventory
Control
Real-time inventory tracking, automated reordering, expiration date management, and controlled substance monitoring
Medication utilization reviews, adverse event tracking, cost analysis, and regulatory reporting
Analytics and Reporting

Management Information System: Strategic Intelligence
Enterprise Performance Analytics
AXIA’s Management Information System transforms operational data into actionable intelligence, enabling informed decision-making across clinical, operational, and financial domains. Advanced analytics go beyond static reporting to uncover patterns, forecast trends, and support performance improvement.
Clinical insights track quality outcomes, patient experience, and compliance with evidence-based care, helping organizations target high-impact improvement initiatives. Operational analytics monitor patient flow, resource utilization, staff productivity, and service line performance to optimize efficiency and planning.
Financial analytics provide visibility into revenue cycle performance, payer mix, margins, and cost drivers, supporting benchmarking and value-based care strategies. Together, these insights enable data-driven leadership, smarter resource allocation, and sustained organizational performance.
Inventory and Stock Management: Supply Chain Excellence
AXIA’s Inventory and Stock Management module provides real-time visibility into supplies across all locations—from central warehouses to point-of-use areas—ensuring availability while reducing waste and carrying costs through automated replenishment.
Core capabilities include:
-
Real-time inventory tracking with automated reordering based on usage and par levels
-
Barcode and RFID support for receiving, counts, lot tracking, and expiration management
-
Consignment and high-value item management with accurate usage capture for billing
-
Rapid product recall support and expiration-based inventory prioritization
Advanced analytics help standardize products, optimize purchasing, and reduce variation in supply usage. Integration with purchasing systems and the EMR ensures supplies used during patient care are accurately captured for billing, supporting compliance, financial accuracy, and efficient supply chain operations.

Financial Accounting: Complete Fiscal Management
AXIA's Financial Accounting module delivers comprehensive financial management for healthcare organizations. Our system integrates with clinical and operational workflows to ensure accurate cost accounting, revenue recognition, and financial reporting.
General Ledger
Multi-entity accounting with departmental cost centers, project tracking, and detailed transaction audit trails
Accounts Payable
Invoice processing, three-way matching, automated payment processing, and vendor management
Fixed Assets
Asset lifecycle management, depreciation calculation, maintenance tracking, and disposal processing
Budgeting and Forecasting
Multi-year budget planning, variance analysis, rolling forecasts, and scenario modeling
Financial Reporting
Balance sheets, income statements, cash flow analysis, and customizable management reports
Accounts Receivable
Patient billing integration, payment posting, collection workflows, and bad debt management

HR and Payroll Management: Workforce Excellence

AXIA's Human Resources and Payroll Management module addresses the unique complexities of healthcare workforce management where maintaining appropriate staffing levels, credentials, and competencies directly impacts patient safety and organizational performance. The system manages the complete employee lifecycle from recruitment and onboarding through performance management, development, and separation, with specialized functionality for healthcare's regulatory requirements.
Credentialing and privileging workflows track physician and advanced practice provider qualifications including medical licenses, board certifications, DEA registrations, malpractice insurance, and clinical privileges with automated renewal reminders and expiration alerts. For nursing and allied health professionals, the system monitors required certifications, competency assessments, mandatory training, and continuing education requirements. Integration with primary source verification services streamlines credential verification while maintaining Joint Commission compliance.
Sophisticated scheduling capabilities manage shift work, on-call rotations, and per-diem staffing with rules for required rest periods, overtime calculations, and union contract compliance. Time and attendance tracking integrates with electronic timeclocks and biometric systems, automatically processing hours worked into payroll calculations with appropriate differential pay for shifts, weekends, holidays, and on-call duty. The system handles complex payroll scenarios including multiple positions, departments, cost centers, and varying pay rates while ensuring accurate tax withholding, benefits deductions, and garnishment processing.
Performance management tools facilitate goal setting, continuous feedback, annual evaluations, and development planning with competency frameworks specific to healthcare roles. The module tracks mandatory training completion, safety incidents, corrective actions, and recognition events, providing comprehensive documentation for employment decisions. Analytics provide workforce insights including turnover rates by department and role, time-to-fill for open positions, overtime trends, compensation benchmarking, and diversity metrics, supporting strategic workforce planning and talent management initiatives. By automating administrative tasks and providing actionable workforce intelligence, AXIA's HR and Payroll module enables your organization to attract, develop, and retain the talented professionals who deliver excellent patient care.

Coding and Billing: Revenue Cycle Foundation
AXIA's Coding and Billing module optimizes revenue capture while ensuring coding accuracy and compliance. Our system integrates clinical documentation with billing workflows, automating charge capture and reducing claim denials.
Computer-assisted coding analyzes clinical documentation to suggest appropriate ICD-10, CPT, and HCPCS codes. Natural language processing identifies billable services from unstructured clinical notes. Compliance edits validate code combinations and medical necessity before claim submission.
Charge Capture
Automated charge posting from clinical documentation, procedure tracking, and supply usage with comprehensive charge masters
Claim Generation
Automated claim creation with payer-specific formatting, claim scrubbing to identify errors before submission, and electronic claim transmission
Medical Coding
Computer-assisted coding with NLP analysis of clinical documentation, ICD-10, CPT, and HCPCS code assignment with compliance checking
Claim Tracking
Real-time claim status monitoring, denial identification and tracking, and automated resubmission workflows
Prior Authorization: Streamlining Approval Workflows
Eliminating Authorization Bottlenecks
AXIA streamlines the prior authorization process, reducing delays in patient care and improving authorization approval rates.
Our intelligent system automates authorization requests, tracks status, and ensures compliance with payer requirements.

Automated Submission
System identifies services requiring authorization and automatically generates requests with clinical documentation. Payer-specific forms and submission methods ensure compliance.
Status Tracking
Real-time authorization status monitoring with automated follow-up on pending requests. Alerts notify clinical staff when authorizations are approved or denied.
Approval Management
Authorization details integrate with scheduling and revenue cycle systems. Ensures authorized services are performed within approval timeframes and unit limits.
Comprehensive Revenue Cycle Management: End-to-End Excellence
AXIA’s Revenue Cycle Management (RCM) module unifies all financial processes from patient access through final payment, replacing fragmented workflows with intelligent automation and end-to-end visibility. By addressing issues early and maintaining seamless data flow, the system improves collections, reduces denials, and enhances the patient financial experience.
Comprehensive analytics track key performance indicators such as days in accounts receivable, clean claim rates, denial trends, cash collections, and payer performance. Predictive insights identify accounts at risk of bad debt, support value-based reimbursement models, and enable proactive financial interventions—maximizing appropriate reimbursement while lowering administrative costs.

Patient access tools for insurance verification, financial counseling, cost estimates, and pre-registration
Accurate charge capture with medical necessity validation and point-of-service collections
Claims processing, denial management, patient billing, and payment processing

Security Control: Protecting Your Most Valuable Asset
Comprehensive Information Security
AXIA’s Security Control module protects patients, data, and organizational trust through a layered, defense-in-depth security approach that balances strong protection with clinical usability. Role-based access controls ensure users can access only the information required for their responsibilities, with granular permissions across data and system functions.
Multi-factor authentication and single sign-on reduce unauthorized access while minimizing password fatigue. Continuous monitoring detects unusual access patterns, and detailed audit trails capture every system action with full traceability to support compliance and forensic review.
Data is encrypted both at rest and in transit, while automated vulnerability scanning and penetration testing help identify and mitigate emerging threats. Built-in business continuity and disaster recovery capabilities—including geo-redundant replication and automated failover—ensure system availability. Ongoing security training and awareness programs reinforce a culture of security across the organization.
Appointment Scheduling: Optimizing Access and Efficiency
Multi-Channel Scheduling
Patients book through phone, web portal, mobile app, or in-person with real-time visibility across all channels
Waitlist Management
Automatic notification when earlier appointments become available, reducing no-shows and maximizing utilization
Intelligent Slot Management
Template-based scheduling with appointment types, durations, and provider preferences with overbooking rules
Referral Coordination
eamless specialty referral scheduling with automated insurance verification and record sharing
Automated Reminders
Multi-modal appointment reminders via SMS, email, and voice with confirmed response tracking
Access Analytics
Monitor third-next-available appointments, no-show rates, cancellation patterns, and provider productivity
AXIA's Appointment Scheduling system optimizes provider schedules, reduces no-shows, and improves patient access. Our intelligent engine considers provider availability, resource requirements, patient preferences, and appointment types to maximize scheduling efficiency.
Multi-channel scheduling supports online booking through patient portal and mobile app, phone scheduling by staff, and provider- initiated scheduling from EMR. Automated reminders via text, email, and phone reduce no-show rates. Waitlist management fills cancellations automaticall

Registry Reporting:
Quality and Population Health
Automated Clinical Registry Submissions
AXIA automates clinical quality registry reporting, reducing manual data abstraction while improving data accuracy and completeness. Our system extracts relevant data from the EMR and formats it according to registry specifications
Quality Registries
Automated submission to NCDR, NSQIP, trauma registries, and other clinical quality registries. System maps EMR data to registry data elements and validates submissions before transmission.
Public Health Reporting
Electronic submission of reportable conditions, immunization data, and syndromic surveillance to public health agencies. Ensures compliance with public health reporting requirements
Quality Measures
Calculation and reporting of CMS quality measures, Core Measures, and other performance metrics. Dashboard displays performance trends and identifies improvement opportunities.
bottom of page
